Data protection plays a fundamental role in the corporate environment. Every year, thousands of companies fall victim to data theft, especially smaller companies whose main asset is sensitive and personal information about their clients, such as law firms. Getting hold of this data has become the main target of many hackers prowling the Internet world. For this reason, data security in your law firm is indispensable.

To be able to carry out good data protection in your law firm, you must first become aware of its importance and necessity. Otherwise, it will not be possible to carry it out properly for one simple reason: if we are not able to believe in the importance of keeping data safe, who will do it for us? Likewise, how is it possible that there are still lawyers who are hesitant about this option? Far from answering these questions, all of them, from those who work in large law firms to those who work in smaller ones, must establish the following path:

• Planning: Consider why, what for, how, in what way, and where data protection is important.
• Secure the Data: Regardless of what we consider appropriate or not, we must keep our customers’ data and sensitive information safe, as this is something we must do under any circumstances.
• Take action: Establish control systems.
• Guarantee of rights: We must always guarantee the rights of citizens, which include the duty of information, the possibility of rectification, access, cancellation, opposition, and the protection of their own data.

The need to protect data increases over time.

At this point, we may wonder why data security in your law firm has become so important. However, we must reflect on this approach. The reality is that this fact has not “become” crucial, but has always been crucial. Information theft on the Internet has always existed, but we cannot deny that more and more businesses, offices, and other companies are storing their sensitive and personal information in clouds such as Dropbox or Google Drive.

That’s why data protection is becoming more necessary than ever. Law firms store information in internal management systems where it is important to maintain security. Thus, data protection measures such as keeping up-to-date with the latest updates of tech devices and using the Australian VPN to both mask IP and encrypt data have always been important, but with the passage of time, its implementation has become more necessary. Can we say, then, that our actions, such as the storage of information, condition the security of our data? Undoubtedly, yes.

Main reasons for protecting the data of a law firm

The need to hesitate to protect our law firm’s data has become less and less tolerant. Thus, the reasons why lawyers should not dispense with this principle, in general, and why protect data securely, in particular, can be summarized in the following points:

1. Information, when it leaks where you least expect it, has a big impact. This is the main reason why we must protect data, and from which the rest stem. Sometimes, information leaks can be caused by the firm’s own employees, as happened with an employee who was fired for sending work emails to his private email.
2. Loss of assets. This is the most damaging point for law firms, since losing the main engine of their work can lead to its closure. Let’s take the loss of the information they work with as an example. Client data would no longer be available to them. In the same way, they would no longer trust the firm. A real example is the case of the Panama Papers, the most famous international data leak so far.
3. Loss of trust granted by clients for years. Of all the losses that can occur in our company after a computer attack, this is probably the most difficult to recover. Losing data can cause great damage to the firm, but no matter how small the loss is, there is always hope of recovering it. But how do we bring back the trust of our clients? After a data theft, they will never trust our service again and, without them, there will be no cases and no information to handle.
4. Defamation of the company. As a result of an information leak, the law firm can suffer financial damage, reputational damage, and its own mental anguish caused by the defamation of the company. Accusing the company can destroy its honor, dignity, and reputation, from which, once again, it is virtually impossible to recover. In this context, there is the possibility of defending their right to honor, but ultimately the image of the law firm in general, and of its professionals in particular, will be tarnished for life.
5. Use of information for undesired purposes. When a security breach occurs in law firms, the information can be used for different negative purposes: discrediting, selling on a global scale in different areas, impersonating the victims, obtaining additional information, accessing paid services, etc.
6. It gives decision-making power. The information that law firms work with on a daily basis is often confidential. The value of this information means that, on many occasions, those who have access to it have special decision-making power with respect to the issues it deals with.
7. Closing of the business. The ultimate goal that law firms pursue when recovering their information is no longer just to maintain the trust of their clients, not to lose their main asset, or to avoid defamation of the company. What they really want is to avoid the closure of their firm, because if this happens, everything else becomes meaningless.

Due to technological advances, companies can process a greater volume of data with sufficient agility, allowing them to provide their service to the needs of users. The problem is that some of this data handles personal information, so it is important to keep it secure.

The reality that law firms are facing is immersed in an increasingly common occurrence: the leakage of information, which is causing companies to strengthen their security systems. Why wait for more cases to occur before taking action? We are not free from cyber criminals. You could be next. Don’t panic, but be prepared.

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